Document Lifecycle Management
Enhance all phases of your businesses document lifecycle comprehensively. Printing & copying, digitization through scanning, document intelligence, indexing & searchability using OCR technologies, vast & secure storage capability as well as safe and privacy compliant document destruction through shredding. iCabinet services and products are best in it's class and combined to provide holistic solutions.
Cloud Storage & Retrieval
Store your documents using a simple cloud platform. Securely store all of your forms, reports & documents in one centralized system. Easily scan all of your existing paperwork to our fully compliant servers. Access your documents at your convenience from any web-connected device.
Your #1 Electronic Filing Cabinet Solution
About iCabinet
iCabinet is an efficient and effortless way to manage a filing cabinet that ensures your business processes run smoothly. With iCabinet, businesses are now able to use a holistic document management approach from anywhere in the world.
Save Time
In business, time equals money. The average office employee spends up to one-third of their day on printing, filing and searching for misfiled or lost documents.
By going paperless with iCabinet, your business eliminates time-killing paper processes and allows staff to be more productive.
20-30 min
Average daily
document search time
Up to 40%
Total work time spent
handling documents
Over 20%
Productivity loss from
document handling
Cut Costs
An average office of 100 employees goes through approximately 1 million sheets of paper per year. All that paper if not trashed, ends up in storage spaces or filing rooms that can cost your business a fortune throughout the year.
iCabinet’s services allow your business to eliminate repeated paper-related tasks, saving you valuable time, money, and expensive office real estate.
R 1,200
Avg. annual cost of paper
per office employee
1 - 3%
Annual revenue spent
on printing costs
R 2 Trillion
Annual cost of printed
forms by companies
Go Green
Most of the paper that isn’t filed away gets tossed in the bin. Up to 70% of office waste is from paper and failed print jobs. Moreover, 60-80% of ink cartridges end up in landfills.
As a socially responsible company, we feel it is essential to reduce the amount of waste that is destroying our forests and polluting our environment.
Going paperless is cheaper, faster and better for our planet.
10,000 Sheets
Avarage annual
print-outs per employee
1,000 Years
Time to decompose
per ink cartridge
4 Billion
Annual nuber of trees
chopped to make paper
Security
At iCabinet, the security of your data is our top priority. High-level encryption, access/key management and two-factor authentication are just a few of the mechanisms we use to ensure the safety of your information.
Backup
Hardware failures and theft are real concerns when storing sensitive information. We mitigate these risks by incrementally backing up your data on a daily basis to our distributed Disaster Recovery (DR) sites.
Compliance
Fully compliant with local regulations (POPI, FAIS, SARS)
SSL Certificate
All data transmitted to and from our cloud environment is transmitted securely over a 256-bit encrypted Secure Socket Layer (SSL) connection.
Password Encryption
All passwords are encrypted using leading iterative algorithms with random keys and salts, and are stored as highly secure hashes in our database. We also enforce account lockout and a strong password policy to help prevent brute-force and rainbow table attacks.
Audit Trails
iCabinet is exhaustive in its strict logging requirements. Every system transaction and exception on our platform (software or system level) is logged, and a full audit trail is easily retrievable at any time.
Data Centers
All of our servers are housed in a secure, fire-proof and air-conditioned data center, with software and hardware firewalls, 24-hour on-site engineers, daily automated backups, and Disaster Recovery (DR) facilities.
Disaster Recovery
Client data is incrementally backed up to our Disaster Recovery site over a secure SSH tunnel on a daily basis. Data integrity is maintained using checksumming and CRC techniques.
As per the South African Companies Act, Electronic Communications & Transactions Act, SARS & POPI Act – to ensure full document management compliance, iCabinet enforces the following requirements:
Encrypted
Transfers of all documents are done via a 128-bit or greater encrypted connection (SSL).
Retianed
All documents are retained for a period of 5 years or more.
Reproduction
Original documents and database entries can be reproduced into a readable form upon request, so that you can view your information easily.
Audit Trails
Comprehensive audit trails are maintained by preventing any alteration or manipulation, so that the integrity of your documentation is secured at all times.