Home - iCabinet

Go Paperless .

Document Lifecycle Management

Enhance all phases of your businesses document lifecycle comprehensively. Printing & copying, digitization through scanning, document intelligence, indexing & searchability using OCR technologies, vast & secure storage capability as well as safe and privacy compliant document destruction through shredding. iCabinet services and products are best in it's class and combined to provide holistic solutions.

Cloud Storage & Retrieval

Store your documents using a simple cloud platform. Securely store all of your forms, reports & documents in one centralized system. Easily scan all of your existing paperwork to our fully compliant servers. Access your documents at your convenience from any web-connected device.

Your #1 Electronic Filing Cabinet Solution

About iCabinet

iCabinet is an efficient and effortless way to manage a filing cabinet that ensures your business processes run smoothly. With iCabinet, businesses are now able to use a holistic document management approach from anywhere in the world.

Save Time

In business, time equals money. The average office employee spends up to one-third of their day on printing, filing and searching for misfiled or lost documents.

By going paperless with iCabinet, your business eliminates time-killing paper processes and allows staff to be more productive.

20-30 min

Average daily
document search time

Up to 40%

Total work time spent
handling documents

Over 20%

Productivity loss from
document handling

Cut Costs

An average office of 100 employees goes through approximately 1 million sheets of paper per year. All that paper if not trashed, ends up in storage spaces or filing rooms that can cost your business a fortune throughout the year.

iCabinet’s services allow your business to eliminate repeated paper-related tasks, saving you valuable time, money, and expensive office real estate.

R 1,200

Avg. annual cost of paper
per office employee

1 - 3%

Annual revenue spent
on printing costs

R 2 Trillion

Annual cost of printed
forms by companies

Go Green

Most of the paper that isn’t filed away gets tossed in the bin. Up to 70% of office waste is from paper and failed print jobs. Moreover, 60-80% of ink cartridges end up in landfills.

As a socially responsible company, we feel it is essential to reduce the amount of waste that is destroying our forests and polluting our environment.

Going paperless is cheaper, faster and better for our planet.

10,000 Sheets

Avarage annual
print-outs per employee

1,000 Years

Time to decompose
per ink cartridge

4 Billion

Annual nuber of trees
chopped to make paper

“The benefit to the organisation is that business critical documents can be stored digitally, and are accessible from User PCs. This is a far more efficient method of accessing documents – when compared to having to physically go to filing cabinets, and looking for the physical documents. We recommend iCabinet to any organisation that has forward thinking.”

“iCabinet have been excellent in their approach and guidance through the process. They have delivered a simple to use effective system and so far the process has been very easy.”

"We met with Daniel who was super-efficient and worked with the HR Officers to get the system processes working and in no time our documents were digitized. Exactly what we needed!

“The system is easy to understand and very user friendly. We have had very good back-up support from the ICabinet team whenever we needed any assistance regarding the system or upgrades.”

“...it not only created more time for doing the work that we were employed to do in the first instance, it also saved the company money in lowering the amount of paper and cartridge ink that were previously required for doing filing.”

Security

At iCabinet, the security of your data is our top priority. High-level encryption, access/key management and two-factor authentication are just a few of the mechanisms we use to ensure the safety of your information.

Backup

Hardware failures and theft are real concerns when storing sensitive information. We mitigate these risks by incrementally backing up your data on a daily basis to our distributed Disaster Recovery (DR) sites.

Compliance

Fully compliant with local regulations (POPI, FAIS, SARS)

SSL Certificate

All data transmitted to and from our cloud environment is transmitted securely over a 256-bit encrypted Secure Socket Layer (SSL) connection.

Password Encryption

All passwords are encrypted using leading iterative algorithms with random keys and salts, and are stored as highly secure hashes in our database. We also enforce account lockout and a strong password policy to help prevent brute-force and rainbow table attacks.

Audit Trails

iCabinet is exhaustive in its strict logging requirements. Every system transaction and exception on our platform (software or system level) is logged, and a full audit trail is easily retrievable at any time.

Data Centers

All of our servers are housed in a secure, fire-proof and air-conditioned data center, with software and hardware firewalls, 24-hour on-site engineers, daily automated backups, and Disaster Recovery (DR) facilities.

Disaster Recovery

Client data is incrementally backed up to our Disaster Recovery site over a secure SSH tunnel on a daily basis. Data integrity is maintained using checksumming and CRC techniques.

As per the South African Companies Act, Electronic Communications & Transactions Act, SARS & POPI Act – to ensure full document management compliance, iCabinet enforces the following requirements:

Encrypted

Transfers of all documents are done via a 128-bit or greater encrypted connection (SSL).

Retianed

All documents are retained for a period of 5 years or more.

Reproduction

Original documents and database entries can be reproduced into a readable form upon request, so that you can view your information easily.

Audit Trails

Comprehensive audit trails are maintained by preventing any alteration or manipulation, so that the integrity of your documentation is secured at all times.

Go Paperless .

Document Lifecycle Management

Cloud Storage & Retrieval

Your #1 Electronic Filing Cabinet Solution

About iCabinet

Save Time

20-30 min

Up to 40%

Over 20%

Cut Costs

R 1,200

1 - 3%

R 2 Trillion

Go Green

10,000 Sheets

1,000 Years

4 Billion

Security

Backup

Compliance

SSL Certificate

Password Encryption

Audit Trails

Data Centers

Disaster Recovery

Encrypted

Retianed

Reproduction

Audit Trails

Price starting from R2999

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